We’re launching a new event calendar and room reservation software today, and we’re excited to share it with you! If you bookmarked our calendar at colonielibrary.libcal.com, be sure to update that to https://events.colonielibrary.org. Here is a screenshot of the new calendar:
Navigating the Calendar
Menu Bar
- Library Website brings you to the home page of our main website (colonielibrary.org), as does clicking on our logo in the upper-left corner.
- Events Calendar brings you to the calendar view in the screenshot above
- Reserve a Room leads to our online room reservation portal. Use this to book time in a presentation room or the Board Room.
Filters
Filters are provided on the left side of the page (or at the top on a mobile device) to help you narrow your search.
- The use of filters is not required to see calendar events.
- If you click to the next month or change the view, the applied filters stay in effect until you select “Reset” at the bottom of the filter section.
- Use the Keyword Search to search the current month. After entering a term, click “Apply” to search.
- Check an Age Group (or groups) and “Apply” to see only events for that age group.
- Click on Program Type (or types) and “Apply” to narrow your search by type of event. Some examples include Arts & Crafts, Books & Writing, and Language Learning.
- Use Registration Type to separate events by whether registration is required to attend.
- To remove filters previously applied, select “Reset.”
Calendar Views
The default view for the calendar is set to month, but additional views are available using the blue buttons on the top right of the calendar.
Upcoming: shows future events starting with today’s date. Events are shown as individual cards. This is the default view on mobile devices.
List: Events are listed in a single column with some details showing.
Week: Similar to month view, but with hours of the day down the left axis. Note that the filters collapse for the week view. Click filters to open the options.
Day: Shows the events of a single day, with rooms as columns and times for rows. In the example below, there is only one meeting on that day.
To move through months or days quickly, instead of using the next/previous arrow, click on the date (month, week, day) at the top to reveal a date picker:
Click “Apply” to go to that date.
Registering for Events
If an event displays a pencil icon
registration is required.
This Fiction Book group shows the pencil icon, as well as the word, “open”, which indicates there is room left for more registrants.
Hover over the event to see more details fly in from the side of the screen:
Click on the event to see all the details and access the registration form:
After clicking register, enter the name of the first person you are registering. Some events allow you to register more than one person on a form. If you would like to register additional people, click “add a seat” to add another name. When you have entered all of the names, click Next.
![Screenshot showing step one of registration - name entry - with buttons to add a seat, remove a seat, and next [step]](https://techtips.colonielibrary.org/wp-content/uploads/2024/05/regstep1-300x223.jpg)
Step two asks for your contact information and some additional information.
When filling out the form, keep in mind that messages about class changes, including cancellations, will only be sent via email. If you do not enter a valid email address, you will not receive notifications.
Communications about the class will be sent to the email of the person who registered the others on their form. All fields marked with a red asterisk * are required.
Some event registration forms may ask if you have a library card, but library cards are not required for registration. If you don’t have a library card, answer no and move on to the next question.
When finished, click the blue “Submit” button.
Reserving a Room
On the calendar page, click Reserve a Room in the main menu.
Select a Room
- See the meeting rooms we have available and information about each room
- Select a room and fill in the form
- Click Submit at the bottom of the page
Select a Day and Time
- Enter the date and time of your event to see which rooms are available
- Select Reserve This Room under the desired room and fill in the form
- Click Submit at the bottom of the page.
Have questions? Contact the Information Desk at 518-458-9274, option 4 (or email info@colonielibrary.org).
Commonly Asked Questions
What If I Signed Up for an Event or Reserved a Room in the Old Calendar?
Rest assured, the staff worked hard to make sure registration lists and reservations were preserved. There shouldn’t be many events that were live on both calendars, but if you are concerned about whether your registration was preserved, or you do not see your reservation on the calendar, email info@colonielibrary.org and we’d be happy to check for you.
I Have Other Questions
Contact the library with any questions you may have. You can call us at 518-458-9274 and select the Information Desk (option 4), or email info@colonielibrary.org.
